Front Desk Administrative Assistant

By April 8, 2019 Careers

Alpine Immune Sciences was founded in 2015, focused on building a world-class organization capable of discovering and developing next-generation immunotherapies with a wide array of immunological targets to help patients with cancer, autoimmune diseases, and inflammatory conditions. The company has 55 employees.

Alpine Immune Sciences is seeking a full-time Front Desk Administrative Assistant to join our team.  Responsibilities will include, but are not limited to, answering phones, greeting guests, and additional administrative tasks as assigned. A successful candidate will not only offer excellent time management and written skills, but more importantly, have a continual desire to learn and to contribute to Alpine’s core values.

Your new role:

  • Manage reception telephone – screen and direct calls as appropriate
  • Greet all guests who enter the office and lab
  • Coordinate multiple conference room calendars
  • Provide general administrative and clerical support
  • Control supply inventory relevant to the office and kitchen
  • Manage incoming / outgoing mail and outgoing FedEx packages (domestic and foreign)
  • Organize employee lunches and support office-wide events with planning and coordination
  • Assist Human Resources with onboarding new employees
  • Serve as facilities manager and provide support to the Safety Committee
  • Provide calendar management support the senior team
  • Other duties as assigned

What you will need to succeed:

  • 3+ years of experience in a similar role
  • Knowledge of administrative and clerical procedures
  • Exceptional communication skills, both written and verbal
  • Professional demeanor, especially under pressure
  • Attention to detail and ability to multi-task
  • Able to take initiative and make quick decisions
  • Reliable and punctual
  • Enthusiasm and promotion of Alpine’s friendly culture
  • Comfortable with/advanced knowledge of MS Office Suite, specifically Outlook, Word, Skype, and Excel. Experience with Adobe desired

The Front Desk Administrative Assistant’s schedule is 8:00am to 4:30pm

Salary commensurate with experience

 

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